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Work Permit System at KAUST
The Work Permit System is designed to ensure the safety and compliance of all high-risk work activities within KAUST. Here, we outline what a work permit entails, its necessity, the types of permits available at KAUST, and the process for becoming a certified issuer or receiver of work permits.
What is a Work Permit?
A Work Permit is a formal document that grants written permission for authorized parties to carry out high-risk work at KAUST. It details the work to be done and the safety precautions to be taken, ensuring that all hazards and risks have been identified and appropriate precautions defined.
When is a Work Permit Needed?
A Work Permit is required for any high-risk work activity at KAUST. This includes tasks such as hot work, work at height, confined space entry, electrical work, excavation work, work on high-pressure systems, lifting operations, and road closures.
Work Permits are administrated using the HSE web-based safety management system. The Receiver requests the Work Permit from the Issuer and provides the information for their assigned activity. The issuer will review and add any additional precautionary measures and request work permit in Salute through Safe Working Authorization (SWA). The Issuer will fill out all the details about the activities agreed upon with the Receiver and upload all relevant documents related to the activity.
To become an issuer or receiver of work permits, individuals interested in the role must apply for the Work Permit Training Program and obtain approval from their manager. This program entails classroom training delivered by HSE. At the end of the training session, candidates will undergo a comprehensive test to demonstrate their understanding of the course material. Successful completion of this test is necessary to obtain certification as an Issuer or Receiver. For detailed application procedures, please refer to our [Work Permit Training Procedure].
Receivers and Issuers who are due for recertification will be required to complete the HSE recertification module (Online). The recertification module can only be completed by Receivers and Issuers who have already completed the full certification process as for new applicants. The recertification card will be valid for two (2) years from the date of issue. When the recertification cycle expires, Receivers and Issuers will be required to complete the full certification process for new applicants. Failure to recertify within the specified timeframe will require undergoing the full certification process again.
KAUST Department Managers/Heads can nominate competent individuals to carry out the Work Permit Issuers and Receivers duties by completing the Work Permit Training Request Form here.
To register for the training, please contact the authorized person in your department.
The recertification certificate is issued upon successful completion of the training. You can print it at the end of the session.
The work permit certificate is issued upon successful completion of the course. HSE will email you the certificate.
The certificate is valid for two (2) years from the issue date.
Work permits can be requested by the issuer through the Safe Work Authorization platform.
Permits are typically valid for up to a maximum of 30 days, unless otherwise approved by KAUST HSE.
A valid certificate can be presented at the site or during an inspection. Both soft and hard copies are acceptable.
The three authorized Work Permit Offices in KAUST are: Campus, Community, and Central Utilities Plant. These offices are responsible for reviewing, coordinating, and forwarding work permits for approvals.
Hot Work is defined as cutting, welding, soldering, and brazing operations for construction, demolition, maintenance, and repair activities that involve using portable gas or arc welding equipment. Using this equipment for cutting and welding can introduce significant fire hazards into KAUST facilities.
Electricity is a safe and reliable energy source, but, like any other type of energy, it can be hazardous if not used with caution. We rely on electricity but sometimes underestimate its capability to cause injury. The information presented on this page is available to ensure that you have adequate information to stay safe around electrical hazards.
The Excavation Safety Program was developed to ensure a safe work environment and to protect the health and safety of KAUST Staff and any contractors or vendors working on KAUST premises. The program sets forth the practices required for trenches or excavations with a depth of 1.2 meters or greater along any portion of its length.
The Safe Lifting Operations Program enables employees, contractors, or service providers to make safe arrangements to use or safely operate lifting equipment. The program requires employees, contractors, or service providers to ensure that lifting operations carried out as part of their daily operations are done without risks to health and safety and that lifting equipment used in the workplace does not present risks.
The Work at Height Program sets the framework for the minimum safety standard required for managing work at height. This program details the necessary measures that should be taken to ensure the safety of any person who is required to work with a risk of falling. In addition, it provides a clear description of systems developed to ensure the risks of falls have been eliminated or, where this is not possible, reduced to a level that is as low as is reasonably practicable.
Energy can be defined as the ability to do work. Energy powers the world around us. Everything that surrounds us function because of various types of energy. As vital and beneficial it maybe it can have harmful consequences if not managed properly. Being exposed to any form of energy beyond acceptable limits can have harmful consequences.
Prevention of heat illness is important, particularly during summer months when ambient temperatures are commonly above 40˚C with high humidity levels.
Heat-related illnesses occur when the body is not able to lose enough heat to off-set the heat generated by physical work and external heat sources.
